Property / Physical Management Services

Property maintenance and repair, budgeting and financial management, safety, security and curb appeal are among our top priorities. Our teams manage and supervise on-site staff, prepare and follow budgets, write specifications and contracts, obtain bids, oversee contractors, conduct inspections, plan improvements, and payroll processing.

  • Control operating expenses

  • Service requests

  • 24-hour emergency service

  • Routine and special inspections

  • Employee supervision

  • Budgeting

  • Monthly operations reports

  • Capital projects

  • Contract management

  • Online maintenance requests and status updates

Financial Services

We collect your revenue, pay your bills, and provide detailed financial reports so your board can track the flow of all your funds. In addition, we work with you to develop an appropriate annual budget and long range plan based on detailed analysis of your needs.

  • Billing

  • Pay approved expenses

  • Collect overdue accounts

  • Establish annual operating and capital budgets

  • Manage expenditures

  • Produce monthly financial statements

  • Process Payroll

  • Manage reserve funds

  • Maintain records

  • Long range planning

  • Online account management

Administrative / Board Services

We provide all our association boards with smooth daily operations, enforcement support, and tracking of community policies and applicable laws. With half a century of experience advising boards, we are almost never surprised and always prepared. Plus, our HR department, controller and president are available to support our property management teams when needs arise.

  • Ensure smooth daily operations

  • Attend Board meetings

  • Advise boards

  • Support enforcement of association governing documents

  • Monitor community policies

  • Track applicable laws

  • Online communication tools

  • Vendor Relations

Technology Services

At Modern we make it a priority to use the latest in technology to help improve and operate communities in a more efficient manner. Modern provides online payment and unit owner portals to access account balances, pay invoices, message their property management team, and access important documents, right from their phone, tablet, or computer. Additional services, such as package delivery notifications and neighbor chat groups, are available for associations that elect to use them. All the while, our accounting and management systems keep everything secure and running smoothly in the background. Don’t want to use the online portal? That’s fine too. You can always call us if you prefer. We love talking with our clients.

  • Direct messaging with team

  • Access account balances and invoices

  • Board communications

  • Document management

  • E-blast distribution to unit owners

  • Package delivery notifications

  • Access from computer, tablet or phone

  • In-house Website Design

Reserve Study

Introduced and signed into law in 2024, New Jersey Senate Bill S2760 and Assembly Bill A4384 establish statewide reserve study and funding requirements for condominium associations, cooperatives, and planned real estate developments.  Modern has in-house capabilities to complete this reserve studies to ensure the associations we manage are properly maintained and funded as well as in compliance with the new laws put in place.

·       Our Level I Reserve Study is performed if no reserve study has been done or if a reserve study has been done by another engineering firm. It includes determining component inventory and quantities of common elements, conducting a site inspection and condition assessment of the comment elements to determine their current condition and estimated useful life, and conducting a financial analysis including fund status and funding plan for the reserve.  A comprehensive narrative report with detailed descriptions, condition, and recommendations of all common elements as well as 30-year reserve cost projections (including the cost of annual projected maintenance) is provided. A review of the most recent reserve study is performed but not relied on if performed by others.

·       Our Level II Reserve Study Update is performed if a prior reserve study has been done by Modern within the past five years. It includes a review of the common elements to determine if there have been changes to the quantities or additions that need to be included due to anticipation of replacement within the upcoming 30 years. We do still conduct a site inspection and condition assessment of the comment elements to determine their current condition and estimated useful life, and conduct a financial analysis including fund status and funding plan for the reserve. A comprehensive narrative report with detailed descriptions, condition, and recommendations of all common elements as well as 30-year reserve cost projections (including the cost of annual projected maintenance) is provided.